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A payroll request should include 2 items- a payroll summary (described below) and a corresponding document from your payroll company showing the name or logo of the payroll company. If you complete your payroll in-house, a signed staff contract/hiring agreement on school letterhead must be provided in lieu of the payroll company document.

The Payroll Summary provided must show the following items:
• Each staff individual claimed. (We recommend redacting staff names to first name only or using labels such as “T1” to represent Teacher for the privacy of your staff.)
• role (Teacher, Administrator, Support Staff)
• Mandate/s each individual is claimed for if data is requested for multiple mandates.
• Fringe benefits details and breakdowns matching benefit totals claimed per individual.
• totals listed for each mandate which add up to the same numbers as those in the claim.

Please email msa-cap-oriss@nysed.gov for more information or to request a sample document.

You do not need to take any action. Your claim was submitted and is awaiting review by ORISS fiscal staff. If necessary, a program reviewer from the MSA-CAP Office will contact you for additional information.

Most likely there is a field requiring you to fill in data before you can submit. Look for a mandate in pink or a pink message at the bottom of the claim.��

Enter a note into the white box with the requested information. (Examples include, but are not limited to: PAR increased due to a raise in Enrollment, staff were given additional health insurance benefits this year, a new Administrator was hired at a higher rate)

Save the form and the submit button will appear at the top of the claim.

You do not need to submit any paperwork to the State Education Department. By using the password and user code that were assigned to you, the Mandated Services Aid claim was electronically signed. When you "certify" your CAP and MSA this acts as a signature.

We recommend that you print the individual mandate screens to save paper. Only print screens that contain claim data. Also, change your print properties to landscape.

1. Select MSA-CAP Summary of Expenditures button at the top of the MSA-CAP claim form below to CAP and MSA total amounts.
2. Select each mandate to expand and view detailed explanation of each mandate. Only expanded mandate will print details.
3. Select print feature and select print document as PDF first��
4. Print your pdf document. You may need to decrease the document size to ensure the entire claim is visible on screen before printing or change layout to horizontal/landscape view

To print an old claim year, open the claim in the system you would like to print and then use steps 1-4 above. These instructions can be found in detail in the MSA-CAP User Guide.��

A RIC is a Regional Information Center and they handle data loading to us at �����Ƶ. ��The term 'Level 1 Center' is also used in place of RIC, so you may hear this term as well. ��Here is a link from the IRS (Information and Reporting Services) page that provides a bit more information for you:��L1HC | �����Ƶ

Visit this page for information about how to contact your local RIC & district's data center:��

(1) Requirement. On or before June 30, 2002, each public school district, board of cooperative educational services (BOCES), charter school, county vocational education and extension board and nonpublic elementary, middle and secondary school shall adopt a comprehensive attendance policy that contains the elements described in paragraph (2) of this subdivision. The purpose of the policy shall be to ensure the maintenance of an adequate record verifying the attendance of all children at instruction in accordance with Education Law sections 3205 and 3210 and establish a mechanism by which the patterns of pupil absence can be examined to develop effective intervention strategies to improve school attendance. A public school district, BOCES, charter school or county vocational education and extension board shall adopt its comprehensive attendance policy only after at least one public hearing that provides for the participation of school personnel, parents, students and any other interested party.

(2) Content of the policy. The board of education, board of cooperative educational services, charter school board, county vocational education and extension board, and administrator of a nonpublic school shall incorporate the following elements into the comprehensive attendance policy:
(i) a statement of the overall objectives to be accomplished;
(ii) a description of the specific strategies to be employed to accomplish these objectives;
(iii) a determination of which pupil absences, tardiness and early departures will be excused and which will not be excused and an illustrative list of excused and unexcused pupil absences and tardiness;
(iv) a description of the coding system used to identify the reason for a pupil's absence, tardiness or early departure recorded in the register of attendance;
(v) a description of the school district, BOCES, charter school, county vocational education and extension board or nonpublic school policy regarding pupil attendance and a pupil's ability to receive course credit. Any board of education, board of cooperative educational services, charter school board or county vocational education and extension board that adopts a policy establishing a minimum standard of attendance in order for a pupil to be eligible for course credit shall have the authority to determine that a properly excused pupil absence, for which the pupil has performed any assigned make up work, shall not be counted as an absence for the purpose of determining the pupil's eligibility for course credit under such policy. In the event a board of education, board of cooperative educational services, charter school board or county vocational education and extension board adopts a minimum attendance standard as a component of its policy, such policy shall include a description of the notice to a pupil's parent(s) or person(s) in parental relation as well as the specific intervention strategies to be employed prior to the denial of course credit to the pupil for insufficient attendance.
(vi) a description of the incentives to be employed to encourage pupil attendance and any disciplinary sanctions to be used to discourage unexcused pupil absences, tardiness and early departures;
(vii) a description of the notice to be provided to the parent(s) of or person(s) in parental relation to pupils who are absent, tardy or depart early without proper excuse.
(viii) a description of the process to develop specific intervention strategies to be employed by teachers and other school employees to address identified patterns of unexcused pupil absence, tardiness or early departure;
(ix) identification of the person(s) designated in each school building who will be responsible for reviewing pupil attendance records and initiating appropriate action to address unexcused pupil absence, tardiness and early departure consistent with the comprehensive attendance policy.
(3) The board of education, board of cooperative educational services, charter school board, county vocational education and extension board and governing body of a nonpublic school shall annually review the building level pupil attendance records and if such records show a decline in pupil attendance the board or governing body shall revise the comprehensive pupil attendance policy and make any revisions to the plan deemed necessary to improve pupil attendance.
(4) Each board of education, board of cooperative educational services, charter school board, county vocational education and extension board, and nonpublic school shall promote necessary community awareness of its comprehensive attendance policy by:
(i) providing a plain language summary of the policy to the parents or persons in parental relation to students at the beginning of each school year and taking such other steps deemed necessary to promote the understanding of such policy by students and their parents or persons in parental relation;
(ii) providing each teacher with a copy of the policy and any amendments thereto as soon as practicable following initial adoption or amendment of the policy, and providing new teachers with a copy of the policy upon their employment; and
(iii) making copies of the policy available to any other member of the community upon request.
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(a) Purpose.
The purpose of this section is to:
(1) ensure the maintenance of an adequate record verifying the attendance of all children at instruction in accordance with Education Law section 3205;
(2) establish a practical mechanism for every public and nonpublic elementary, middle and secondary school in the State of New York to account to the parents of all children enrolled in such schools for the whereabouts of such children throughout each school day; and
(3) ensure sufficient pupil attendance at all scheduled periods of actual instruction or supervised study activities to permit such pupils to succeed at meeting the State learning standards.

(b) Definitions.
Whenever used in this section, the following terms have the respective meanings:
(1)��Pupil.��A child enrolled in any public or nonpublic elementary, middle or secondary school.
(2)��Register of attendance.��Any written or electronic record maintained for the purpose of recording the attendance, absence, tardiness or early departure of a pupil.
(3)��Scheduled instruction.��Every period that a pupil is scheduled to attend actual instructional or supervised study activities during the course of a school day during the school year from July 1st through June 30th.
(4)��Teacher.��A member of the teaching or supervisory staff of a public or nonpublic elementary, middle or secondary school.
(5)��Employee other than a teacher.��A suitable person other than a teacher employed by a public or nonpublic elementary, middle or secondary school in a position appropriate for the maintenance of pupil records.
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